2010-2011 POLICY AND CONTRACT FOR HOSTING A NADE CERTIFICATION TRAINING INSTITUTE

The NADE Certification Council has established this policy for national organizations, NADE State and Regional Chapters, institutions and others that are hosting a NADE Certification Training Institute.

  1. 1. A NADE Certification Training Institute is a full day (seven hour) program conducted by a two-member team of NADE Certification Council-approved Trainers. If the Institute is part of a conference program, the host organization determines how the Institute will best fit the format of the conference. A pre-conference or post-conference session is recommended.
     
  2. 2. 2. In accordance with its policies, NADE charges to conduct a Certification Training Institute in order to cover its costs. Payment is due immediately following delivery of the Institute. Those fees are determined by the NADE Executive Board in consultation with the Certification Council. For the current academic year, the fee due to NADE is $175.00 per person. Participants may purchase a copy of NADE Guides for an additional $50.00. It is recommended that the host add an amount sufficient to cover the cost of facility, food and other associated costs. The fee at the NADE Annual Conference is $200.00 per person without the NADE Guides and $250.00 per person including one copy of the NADE Guides. These fees enable the NADE Certification Council to cover:
    • The cost of duplicating and shipping training materials
    • Travel, room and board for two Trainers
    • At NADE only, the cost of the refreshment breaks
    • Cost of the NADE Guides as ordered

     
  3. 3. The host organization is responsible for costs related to beverage and food service for participants and Trainers, audio-visual equipment including overhead projectors or a PowerPoint set-up (to be determined with the Training Coordinator), and scheduling a room for the Institute. Therefore, the Council recommends charging a sufficient additional amount to cover the above mentioned costs associated with hosting an Institute.
     
  4. 4. When the NADE Certification Institute is part of a conference, the host organization will provide two conference registration waivers, one for each of the two NADE certification Training Institute trainers.
     
  5. 5. NADE chapters are encouraged to apply for a Type C Grant to help offset the costs of hosting an Institute at their annual conference. (See NADE Policies and Procedures Handbook).
     
  6. 6. An Institute will be conducted for a minimum enrollment of 12 participants and a maximum enrollment of 60 participants.  The host may decide to establish a higher minimum to ensure that expenses to the host will be met.  Likewise, the Council may decide to establish a higher minimum to ensure that expenses to the Council will be met.  However, the maximum registration may not exceed 60.  At least three weeks prior to date of the Institute, the host will confirm with the Training Coordinator the number of registrants for the Institute and the number of participants choosing to purchase the NADE Guides as part of their registrations.  This confirmation deadline enables the host and/or the Council to guarantee that there is sufficient enrollment for the Institute and notify the training team of the number of participant manuals and NADE Guides that are to be prepared and shipped.
     
  7. 7. The host is responsible for promoting the institute.  The Institute date will also will be posted on the NADE Certification Council's web site www.nadecertification.net.  In addition, the following items are available on the NADE Certification Council's web site to assist the host in promoting the Institute: a 50-word summary (PDF version) and 250-word Institute description (PDF version) suitable for a conference program book, a registration template, and promotional flyer for duplication and distribution.  NADE chapters are reminded they may request address labels from NADE [office@nade.net] for NADE members in the host region(s).
     
  8. 8. The host is responsible for reserving an Institute room for the day of the training, generally from 8:30 a.m. to 5:00 p.m., and for providing the audio-visual equipment. The host pays for these expenses. The Institute will generally be conducted from 9:00 a.m. to 4:30 p.m. Equipment and room set-up requirements include:
    • A computer and projection system to support PC-version PowerPoint
    • Flip charts and markers
    • Chairs and tables for participants
    • A table next to the PowerPoint set up for Trainers’ materials
    • A table by the room entrance for participant check-in and training material distribution
       
  9. 9. The Institute host is requested to provide beverage and food services for the comfort and convenience of the participants and the training team. The host pays these expenses.
    • Refreshments prior to and/or for mid-morning break
    • Refreshments for afternoon break
    • A one-hour lunch break. Because of time requirements, a pre-arranged lunch option, such as a box lunch, is recommended. Any beverage or food arrangement requiring the collection of money is the responsibility of the host organization
       
  10. 10. The Institute host will assign a volunteer liaison to the Institute to assist with registration, distributing materials, processing late arrivals, administering evaluations, and other tasks as needed. Trainers will supply the NADE Certification Training Institute Evaluation Form; the Institute host is welcome to administer an evaluation form as well.
     
  11. 11. The Institute host is responsible for collecting names of registrants and registration fees.  Registrants’ names and contact information must be provided to the on-site Trainers in an electronic version of the Excel spreadsheet provided for this purpose on the Council's web site. The host is responsible for forwarding all registration fees to the NADE Executive Assistant within two weeks following the Institute.  The Institute Trainers are responsible for forwarding that information to the Council Budget Coordinator, the Council Chair, the Council Database Manager, and the NADE Executive Assistant.
     
  12. 12. The host is responsible for creating a registration clause that informs registrants that they will be assessed a cancellation fee of $50 if they cancel within 10 days of the Institute or fail to attend.  The host will pay this fee to NADE.  Therefore, the Council recommends that the host collect all fees prior to this deadline.
     
  13. 13. Trainers will collect Institute registration forms. Participants who complete the full training Institute will receive a certificate. The participants' information will be processed and entered into the NADE Certification database.
     
  14. 14. The host organization will provide information about local transportation and hotel accommodations for Trainers on the Host Application form (PDF version) (see website).  If discounted arrangements are made with a hotel, the host is responsible for alerting the Training Coordinator, who will forward that information to the Trainers.
     
  15. 15. At least three weeks before the Institute, the host will provide the Certification Council Training Coordinator a name and address to whom the NADE Certification Participant Training Manuals and the NADE Guides are to be shipped.
     
  16. 16. The host institution must apply to hold a NADE Certification Training Institute by completing and returning the NADE Certification Training Institute Host Application form (PDF version) to the Certification Council Training Coordinator.  Submission of the application to host a NADE Certification Training Institute represents acceptance of these policies.
     
  17. (3/06)
    Revised (6/08)
    Revised (12/08)
    Approved by NADE Board: April 2010